Administrative Assistant (m/f/o) 80-100%

For one of our clients in Rotkreuz, we are looking on a regular basis for a:

Administrative Assistant (m/f/o) 100%


The Administrative Assistant - Global Procurement Team provides primary administrative support to members of the Global Procurement team on a local site and global basis as needed. In addition, the role provides support to the Admin Team Coordinator as required.

Tasks & Responsibilities:

  • Owns the timely implementation of all Artwork Changes that affect printed secondary packaging material for the assigned commercial product portfolio
  • Manage multiple schedules including global (US, EU) meetings, and meeting with external parties
  • Work within the broader admin team within PTS to ensure aligned work practices and leverage them for peer-to-peer learningCoordinates with all Stakeholders (Affiliate DRA, Global PDR, Global PTR, Site MSAT, Packaging Site Coordinator
  • Coordinate onboarding/off-boarding and maintain org charts
  • Manage visits by outside suppliers and contract manufacturers
  • Help setup contracts for consultants
  • Order catering and other supplies for a variety of meetings and events
  • Track workspace allocation for CDMO members

Must haves:

  • Administrative education, commercial diploma, project coordinator experience or similar education – Bachelor degree or equivalent work experience
  • Fluent in English, written and spoken.
  • Minimum of 4 years of experience in administrative assistance, or related task
  • Excellent computer literacy, including MS Office, purchasing tools, financial systems, Sharepoint, Google C-Suite.
  • Experience demonstrating attention to detail, organization and follow-up skills
  • Able to handle routine and impromptu assignments with minimal supervision yet displays flexibility in taking direction from team members within the GP Organization and co-workers.
  • Experience in working in teams


Please apply via our Website

Marlene Gonçalves
Marlene Gonçalves
Telefon: 058 255 31 10

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