Administrative Professional Corporate Brand Strategy & External Engagement (f/m/o) 100%

For one of our clients in Basel, we are looking for a:

Administrative Professional Corporate Brand Strategy&External Engagement (f/m/o) 100%

Major Accountabilities:

  • General Administrative Support:
    Deals with complex administrative and organizational assignments independently. Takes care of general administrative tasks, calendar management, travel organization and expenses for the Global Head Corporate Brand Strategy & External Engagement, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department. Agenda preparation and minutes handling for team meetings. Maintain distribution lists relevant to the department, check the media relations inbox, manage various Sharepoint sites and is aquainted with Outlook, MS Teams as well as other Microsoft office tools
  • Team travel management & expenses:
    Manages all team travel arrangements. Includes working with travel center to book travel and manage associated costs.
  • Handling of project / event administration:
    Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.
  • Team development & training:
    Assists in scheduling individual and team milestones, such as objective settings, mid -year check in, year-end discussions, as well as supporting training registration for team members. Also includes organization of candidates’ interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain intranet and sharepoint sites for the department.
  • On and off boarding of team members:
    Handles the on and off boarding processes of team members within the Corporate Brand Strategy & External Engagement team. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, parking etc.
    Interaction: Works closely with the assistants of Communications & Engagement, informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. Is a professional partner to people within and outside the department.
  • Room and meeting coordination for team members: Assist with coordinating meeting rooms for team events and individual meetings.
  • Deputizing for other administrative staff:
    For short, ad hoc periods, assumes additional administrative responsibilities in the event of illness/vacations among other Communications and Engagement administrative team members.

Education/Experience:

  • Commercial background: KV of Commercial School (business school)
  • Must have very good administrative and coordination skills/experience
  • Experience as an „Administrative Expert“
  • You are a flexible, solution-oriented individual
  • Enjoys handling a diverse, demanding workload
  • Excellent written and spoken English and German

External Focus:

  • Job Priority: Markets, Customers, Competitors, New technologies, New opportunities
  • Key activities: Makes customers and their needs a priority in daily work and ensures good service. Is able to handle multiple things at the same time.

Innovation:

  • Job Priority: Taking initiative / Embracing, change/Calculated risk taking / business/process innovation, Benchmarking / Continued learning.
  • Key activities: Ready to take on new things. Adapts rapidly to new requirements and situations and seeks for solutions. Keeps own professional skills up-to-date with job-relevant training. Sets up priorities, plans and executes tasks systematically

People:

  • Job Priority: Competence (professionalism &networking), “can-do' attitude, Leaders to set direction, align, motivate and measure results, Support, openness and continuous communication, Mutual respect
  • Key activities: Sets up priorities, plans and executes tasks systematically. Motivated team player: helps actively to generate a motivating working climate; is sensitive in interaction with team members and third parties. Takes on responsibility for own actions. Deals well with people from diverse culture/origin. Actively seeks the dialogue with partners and works on the enlargement of an intact network. Informs reliably following the communication partners need. Works with high integrity and in compliance processes and systems.

Performance:

  • Job Priority: Commitment to stretch targets, Desire to go beyond average, Fast, focused & flexible in attitude, World class processes and performance standards, Challenge & measure results, Benchmark & beat competition
  • Key activities: Supports and implements decisions aimed at achieving own and team goals. Is flexible and pro-active. Maintains an overview even when the workload is high

Interested?

Please apply via our Website

Marlene Gonçalves
Marlene Gonçalves
Telefon: 058 255 31 10

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